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Senior MIS & Compliance Officer

Educated Appointments are delighted to be assisting an Apprenticeship provider based in Stratford, London to recruit an experienced Senior MIS & Compliance Officer.

The main focus of the role is to assist the Head of MIS and Compliance in their efforts to ensure that they are utilising public funding in a manner that adheres to the apprenticeship funding guidelines. It will be your duty to gather and maintain all necessary evidence to validate compliance.

Main Purpose

Are you experienced within apprenticeship funding compliance and in particular, using the PICS MIS system? If so, this could be your next role!


  • Quality assure enrolment paperwork for apprentices and employers including contract for services, request for services, training plan and apprenticeship agreement.
  • Create and maintain Individual Learner Records (ILRs) on PICS Web.
  • Ensuring that any funding adjustments for prior learning (APL/RPL) are made to ensure value for money for public funds.
  • Liaise with employers to set apprentices up on the Apprenticeship Service before starting their course to maximise revenue drawdown.
  • Register and maintain learners for qualifications and end-point assessments.
  • Process the submission of all change requests such as breaks in learning, withdrawals, cause for concerns and change in circumstances.
  • Process the declaration of all learner achievements, maximising in-year QAR.
  • Support data integrity & quality through the use of FIS, PDSAT and the FRMs to clean the data.
  • Support data integrity of all DLOCKs, violations, errors and warnings
  • Draft and finalise monthly ILR data submissions to the ESFA in the absence of the Head of MIS and Compliance.
  • Support the Head of MIS and Compliance in undertaking internal audits to ensure there is a complete evidence pack in place for learners, in line with the apprenticeship funding rules.
  • Support the Head of MIS and Compliance in undertaking financial forecasting of R0 submissions
  • Support the Head of MIS and Compliance in undertaking the reconciliation of ESFA Apps Monthly Payment Reports.
  • Maintenance of all IT systems including Onefile, PICS Web and providing support and guidance for colleagues in their effective use.
  • Conducting monthly partner reconciliation of learner data (EPAOs, Partner Universities etc)
  • Staying up to date on the latest funding rules and data requirements and disseminating this to colleagues where appropriate.
  • Promote the Apprenticeships Accountability Framework within the organisation, discussing any quality or supplementary indicators with wider teams when necessary.
  • Build adhoc reports on demand, aid users with data analysis and interrogation.

Skills, Knowledge and Experience Requirements

  • Previous experience within apprenticeships.
  • Experience of working with PICS.
  • High levels of accuracy.
  • Ability to meet targets and deadlines.
  • Knowledge of the ILR maintenance and ESFA data collection requirements.
  • SQL Database/ Report Building

Does this post interest you? Apply today



Permanent Full Time

£35,000 - £40,000


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